Attachment report Essay

Tetu Aberd be Water and Sewerage Comp all was establish in year 2006 downstairs CAP 4&6 of the Comp anys act of Kenya to nominate services to Tetu Di rigid residents through supplying of piss and sanitation services. The smart set offers its customers clean and rate piss through pipes in force(p) form the intakes in the forest to the customers individual homes and businesses. The company is regulate by the body of irrigate act 2002 which stipulates how each institution in the pissing sector operates. The company obtains black water from the source and treats the water at the treatment works.The water is then purified and chlorinated before distribution to the customers through the piped infrastructure laid discover in the whole service provision Agreement (SPA) atomic number 18a. To operationalize its mandate TEAWASCO has nock up a strong government activityal structure with a maturate of directors and management ply. The company has institutionalise in place gove rnance instrument including the signing of a code of conduct for the Company of directors and execution contract of management supply, TWSB and DWO. The strengthening of governance instruments go surface continue with the development of company has improved sewer services which will support industries and a growing urban population in order to yield towards achievement of Kenya vision 2030 and National and international goalsVisionTo be the some efficient and effective water services provider in rural Kenya MissionTo ensure provision of afford competent, reli satisfactory and sustain commensurate water and sanitation services by operation and maintaining water and sanitation facilities. In order to continue provision of clean, reliable and sustainable water the company has developed the following Principles. Develop Water sources in areas where water reference in guaranteed and in that location are possibilities of gravitating it to in wholly areas. a)Exploiting the avai lable water resources potentials giving equal tension to surface and ground water. b)Emphasis on development of the available water resources potential for meeting the domestic water need without pegging it on specific projects. c)Concept of development of bulk water supply systems.d)Giving domestic water advantageous treatment over new(prenominal) uses at the point of abstraction. e)Providing access to safe and potable water to all by the year 2015.CORE VALUESa)CompetenceHuman resource competence will be raise through structured programs of compassionate resource development. Compensation policies will reward superior performance b)TeamworkThe board will work to build an memorial tablet that recognizes the value of teamwork c)NetworkingThe board will network and collaborate with different stakeholders in achieving its strategic objectives d)InnovationessThe search, acquisition and use of knowledge to improve the qualify of life will be encouraged and supported within and amo ng the stakeholders e)IntegrityThe board will operate in an open, sincere and frank mood in all its undertaking f)Quality Customer ServiceCustomer service excellence will cash in ones chips all interactions among staff and with stakeholders.DETAILS OF PLACEMENT DEPARTMENTDuring my attachment period I was attached in procurement plane section. The department is under commercial department but it is headed by procurement manager called Mr. Mwaniki, under him there is one procurement assistance who is also the storemans. I was treated fountainhead by all staff in procurement assistance. Mr. Kagiri trained me how to procure goods and services in public institutions according to PPA 2005. merely we could work with him to issue, receive and inspection of goods. In this department I was able to team how to write an LPO, LSO opus quotations, selling tenders, opening tenders, evaluation and selection of most responsive bidder according to technical and financial evaluation, authorship of fuel orders and reconciling of bin cards. I was able to interact with several suppliers and also for ISO satisfaction of the board. In conclusion I was able to procure goods andservices in right time, right price, right quantity, and right quality and from the right source.SECTION 2ATTACHEMENT EXPERIENCE2.1 GENERAL ACTIVITIES UNDERTAKENIt composite the procurement and general buy of products for effective service delivery to ensure customer satisfaction. The attachment period spanned from 28th March to thirty-first May 2013. This include- procuralThis helped me know the procedures of requisition for the materials that are needed in the stores at a particular time. Inventory ControlThis assisted me in knowing that materials are in the store, what to be gr fill-in ones palms or uniform and what not to be ordered. Record ManagementThis helps in safety of documents where there is ease to locate in content they are needed for future experience. Suppliers ManagementThis guides th e suppliers on what needed, where to deliver and of what quality and quantity. Warehouse ManagementThis helped me know how to arrange the stores, identity the items and park the materials according to their similarities Management Of Stores/Procurement facultyThis helps to reduce the chances of damages or theft especially during offloading and when loading the materials. Writing Procurement DocumentsThis changed me to be able to write quotations, LPO, LSO, S11, S13 and requisition form.2.2 SPECIFIC ACTIVITIES UNDERTAKEThe specific activities that I undertook included-Procuring Of Various Types Of Material require In The Company Operations. This included sorting of files in the registry according to activity, updating of circulation book files, alter of loose letters in re chuckeive files, locating of missing files in non-homogeneous officers arranging the order files back in chronologic order, sorting and arranging personnel files in notification to departments and replacing worn out old files and new ones, ensuring proper documentation and approvals, obtained for all governinginvoices. Imputing approved invoices accurately into the according to legal injury and cash availability, maintaining and updating annually standing list of registered renderers required by the procuring entity and liase with its authority in respect of the authoritys register of suppliers and procuring agent. Participation In Procurement Planning Committee MeetingsThis entailed writing of proceeding for different meetings, noting any evaluation made during the meeting, invitation advisors or members of the procurement unit to explain submissions or provide technical advice where required. It also involved reading of previous meetings minutes, deliberation and ascertaining the members present and those absent with and without apologies. Not forgetting noting any evaluation made during the meeting, attending meeting of evaluation and selection of the bidder. Making Reports On V arious Procurement ActivitiesThis had been daily study that involved liaising with department heads to supply required departmental reports for filing and hence integration communicating across the different departments remained a major activity informing them of meetings, results their performances and trends as per the rapid results musical arrangement policy.Undertaking General Procurement Clerical Works i.e. Maintaining Of Records This entailed ensuring that all liabilities have been recorded. Maintaining an approved up-to date seller/supplier database on the accounts payable system. Billing approved group and transient accounts with the appropriate supporting documentation. Preparing, issue and distributing procurement and disposal opportunities including invitation to tender pre-qualification document and institutions for expression of interest coordinate the receiving and opening of tender documents. Maintaining and safe guarding procurement and disposal documents and re cord accordance with regulations. Managing The Inventory In The Organization involved an assessment of the line of work issue same conformance with the set timelines of completing of order targets, designing of appropriate forms for the supplies in the relation to the department as well as redirecting the departmental heads on how to fill these form. Further it included balancing of stock ledgers at the close ofthe daytime of all categories of products using the receipts and invoices for days ascertainment.2.3 AN compend OF LEARNT KNOWLEDGE AND APPLIED SKILLSLearnt KnowledgeI)During my attachment period I was able to acquire knowledge in- I learnt how to communicate between the physical composition and the internal and external customer. I guided the direction of the organization by parting ways or charting the way forward. At TEAWASCO there was analysis of trends and patterns in the organization as well as the stakeholder procedure of receiving and inspecting materials deliv ered I was involved in inspection of materials delivered to the company by other sources and had to nock record s of the delivered materials. II)Procedure of inventory control at the store. I was trained on manners of stock taking and record keeping during my attachment duration. III)Issue of materials to departments within the company and various schemes whenever any department requires any material from stores I was to issue and deduct the amount from the bincard. IV)Proper filling of documentsV)It was my daily duty to file and document to their specific files and those that needed to be updated in the system (computer) I also did as required. Applied SkillsDuring my attachment period I was able to apply skills in-Computer Skills And Operations These were use during feeding of information to the system, sending of E-Mails, s rout outning of documents e.t.c Technical Skills the skills that I learnt at class enabled me to handle the tasks that are required at the office like acc ounting as I was required to write the invoices. pick up of the office telephone, the skill I learnt in office management.Interpersonal Skills At TEAWASCO I was able to interact with various people like the clerks, the contractors and supplies, together with the internal and external customers. Conceptual Skills At TEAWASCO, I was able to interact with various people like the clerks, the contractors and suppliers, together with the internal and external customers Conceptual Skills At TEAWASCO I was able to plan award of the daily delivery report and also plan how the deliveries are to pass by the various customers. Inventory Control This is the activity of knowingwhat materials are in the store, what to be ordered and not to be ordered. Stock Issues This was mainly to issue ordered materials to various departments in the organization. Counter Checking Of Materials Delivered this is make by comparing materials delivered as to the order document and its specification.2.4 A PRO FILE OF SKILLS AND COMPETENCIES GAINDED AND ACQUIRED During my attachment period I procureed and acquired-A profile of skillsCommunication SkillsThe procurement department was interactive with other departments like the finance department which its main work is mostly paying suppliers, receiving payments from distributors and paying the employees of the company and the human resource department which is involved with hiring new employees Interpersonal SkillsThere was an interaction among the employees. The supplies clerks used to receive the invoices from the finance office under the strict supervision of the commercial manager Record Keeping This aided me to gain the knowledge in filling documents and feeding data into the store card (bin card) Stock Taking This helped me know what to order for more materials, what instigator to add and what not to be purchased A PROFILE COMPETENCYPublic Relations This helped me improve my discourse skills toward internal customers, fellow workm ates and even my superiors Use Of Accounting PackagesUsed excel to enter data on the deliveries preparing the report and trends analysis. Handling Customers ComplaintsThis gave me confidence to take a customers problem or complaint and handle it with the victor required for that.2.5 OBSERVATION AND CRITIQUE251 ObservationsDuring my attachment period, I was able to make the following observations analysis book requires a lot of accuracy as the right kind of figures has tobe jotted down as each invoice has a unique number from each other. The supplies clerk had a lot of work to be done as there was regular tendering and more others to be addressed. I observed that the company has a high profile management comprising of General Manager strong and competent, the staff too are also hard working thus meets the organizations goals. Highly Qualified And Skilled forcefulnessThis is an added advantage for the organization to have acquired as they will work best to meet the organizations ob jectives. Commendable outline Of Purchase And MarketingWith this the organization is able to source for any products it requires and negotiate for favorable suppliers relationship. TechnologyThe level of technology used in the organization makes everything effective and efficient, despite lack of many machines will harness the operations of the company Modern MachineryThis helps the company to make maximum production, within the positive time allocated for that and use at least energy. More needs to be purchased like computer. CommunicationIt is understandably that discourse is easy form one office to the other through the well networked phone communication installed and use of mobile phones Criteria Of EmploymentThrough there are advertisement of various job in the organization, the employment schedule is never conducted well. Teamwork. This is that the staff of TEAWASCO are highly co-operated and united so that they achieve their company objectives. 252 CRITIQUELengthy Procure ment ProcessThe Company is challenged by bureaucratic procedures particularly in payment of suppliers. PromotionsIt is expected in any organization that due to the work well done by an employee, that at point in time there should be upward mobility to a higher position and injection of the right kind of people but it is not the case for the company. In adequate computer storage space the company is challenged by high purchased made with no adequate storage spaces for the already purchased materials. Motivation and morale it is expected that theemployees should be treated equally but not the case for TEAWASCO because they favors employees differently according to their departments.2.6 STRATEGY FOR UTILIZATION OF CONTRACT ESTABLISHEDDuring AttachmentDuring my attachment period I established such a great number of contracts and also made friends and good relationship with the staff and management of TEAWASCO I gained a myriad of contacts with various people through interacting with cl ients in procurement which will held me to advance more knowledge in future projects. This will help me also to access employment opportunities in future as well as networking. TEAWASCO has presented itself as a good caring supply in provision of water and various projects to a lot of people in a simple area. Reference This helps me to use the contact for references in future i.e. by including it in my curriculum vitae. Job Seeking.This assists me when there are job advert va rousecies at the company I can easily communicate so that they may hire me as I was trained and had experiences at their organization Marketing This is because I can give the TEAWASCO contracts to some other students who want to be trained to acquire the experience I have. question Finding This helps me when doing my research assignment by giving the research questionnaire to the staff at TEAWASCO so they can help me in finding of the unknown knowledge. SECTION 33.1 SUMMARY, CONCLUSIONS AND RECOMMENDATIONSDu ring my attachment period I was able to come up with the following summary. I was glad that I was attached at TEAWASCO especially at the procurement Department. I was able to influence the stakeholders attitude so that they can attain their rank and file at the organization. I was able to apply the get core values like advocacy, honesty, expertise, independence, loyalty and fairness. I was able to practice procurement and purchasing professionalism like trust, ethical guardian. The core values enabled me to carry out my daily activities at the TEAWASCO. I was able to analyze the accredited treads in the environment together with the patterns of the organization as well as the stakeholders. The experience I got has made me to be a better purchasing prationeer as well as increasing my expertise in handling the clients i.e. the suppliers. My communication skills were alsoput into task as there was a lot of interaction among the various employees of the company I had a pleasant and w onderful moment at the company and it really enabled me to be a professional in my line of learning3.2 CONCLUSIONI was very grateful to have been at TEAWASCO. The experience that I gained at TEAWASCO in Nyeri will enable me to tackle the various changes that are encountered in a day office environment especially in a purchasing and supplies Department The Communication skills will enable me to be able to communicate from the top managers to the first line managers and the subordinates. The skills are very vital in an organization as communication is a key element of any organization. The interpersonal skills enabled me to interact with the various employees of the Company. I learnt the basic skill of the office of saying hello and got to interact with the other departments like the commercial, finance, human resource department and revenue department. I got the basic skill of any organization that is teamwork. Some of the abstract skills that I learnt enabled me to utilize the orga nizational values, goals, mission, vision and the general objective. I had t work hard to reach the organizations objective. The experience will enable me to competitive in a challenging world. I was able to fuse what I learnt in class.RECOMMENDATIONProcurement and purchasing are challenging tasks and also very demanding ones. gateway organization should be in a position to have purchasing department integrated with the other department for effective service delivery. Recommend that the company should employ personnel who are professionals to deal with purchasing work because it is demanding and requires specialized knowledge. Recommend the work done so that the internal and external customers complaints are taken care of and also there is mutual understanding between the organization and the various publics Also recommend the long lasting relationship between the organization and the society as that the organization should involves itself in corporate social responsibility activi ties like employee welfare and wellness programmers e.g. health and safety, healthy like operation smile medical camps,education and entrepreneurship like student attachment program, environmental like manoeuvre planting, town beautification.These activities are highly appreciated by the members of the society. Recommend that the core values of procurement should be adhered to so that professionalism can be maintained. Recommend improvement of managerial practices, professionalism and working relations and partnership with current society, continually improve on work quality, observation of professional and technical standards and regular reviews. Recommend the organization for the establish of an effective and efficient financial and operational framework for improved accountability and transparency. As most people are willing to associate and work with accountable and transparent organizations. Recommend my school for the luck granted to have the experience in the organization li ke this. Students should be keen during the attachment to gain more knowledge during attachment.